FileStore SAP Link

FileStore SAP Link Module

What is FileStore SAP Link?

FileStore SAP Link effectively closes the gap between incoming information and your ERP system, freeing up your workforce from manual keying and checking tasks.

With FileStore SAP you can streamline existing business processes and use advanced workflow to further automate your business processes.

FileStore's SAP integration module is fully SAP certified and allows data to be held in SAP ready for ongoing processing.

What does FileStore SAP Link do?

There are 2 main typical uses for FileStore's SAP module, 'late archiving' or 'early archiving' with workflow.

Late archiving - Store with bar code

Using FileStore SAP your organisation can quickly and easily image-enable its SAP solution environment.

Incoming paper documents are manually checked, entered and posted in SAP. After applying a bar code, the documents are scanned using Ascent Capture. Next, FileStore SAP uses the bar code information to link the scanned image to the corresponding SAP document in the SAP system.

late archiving

Early archiving with workflow - Store for subsequent entry

Incoming documents are scanned as soon as possible in the business process. FileStore SAP automatically transfers the document images to your SAP environment with minimal manual intervention and links them to required SAP transactions - such as FB60 and MIRO.

These documents are then assigned as 'work items' in the SAP system that can be manually completed using SAP business workflow.

Additionally, information from the incoming document can automatically be extracted by Ascent Capture. FileStore SAP then seamlessly delivers this information into the work item within the SAP system, dramatically reducing the need for manual data entry.

early archiving

Content management

Using FileStore SAP, organisations can leverage their existing architecture by using the SAP HTTP Content Server or any other ArchiveLink certified content repository.

The link between the SAP document and the image in the content repository is transparently maintained by SAP ArchiveLink. As a result users can easily retrieve document images from within their SAP solution environment.

content management

Look it Up

The look up feature uses a COM DLL that can be used from any COM-compliant programming language in order to retrieve information from the SAP system.

Using this powerful feature, organisations can achieve a higher degree of integration between Ascent Capture and SAP. As such, additional data already stored in an SAP solution can be easily cross-referenced or displayed during validation.

As an example the system could check whether a specific PO number already exists in the SAP system and which ordered goods are attached to this number.

Configuration made easy

configuration made easy

Benefits and features

  • Secure storage of documents in digital format
  • Reduce manual keying and input errors
  • Reduce physical storage and filing needs
  • Immediately access documents in digital format
  • Eliminate costs for document distribution and copying
  • Retrieve documents faster in case of audit or legal disputes
  • Enable use of advanced workflow for business process automation

FileStore SAP is SAP integration certified and uses the SAP Netweaver Application Server, ensuring support for both SAP R/3 and mySAP ERP.

Find out more about FileStore SAP Link

For more information about SAP Link or any of our other FileStore modules please call us on 01753 616720 or complete our contact form for a fast, tailored response.